Team Orientation & Setup


Points: 30 pts
Due date: Wed, Jan 23 at 11:59 p.m.
Resources: Google Drive, Gmail
Summary: This assignment is the kick-off to team setup, orientation, and establishing your team charter.


“Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.” –Andrew Carnegie, American industrialist

OVERVIEW

As a first step in your semester-long project, your team must connect, exchange information, and set the foundation for how you will work and succeed together. To accomplish this, your team will engage in a process for team orientation, setup, and establishing your team charter.

Components of the assignment include:

  1. Create team Gmail
  2. Set up Google Drive and shared team folder
  3. Create first shared Google doc for Team Orientation, Setup, and Charter
    1. Team Gmail address
    2. Team member info
    3. Collaboration tool(s)
    4. Team values statement
    5. Team charter outlining priorities for contribution, cooperation and professionalism, work distribution, quality, and rewards and recognition
    6. Team photo

Format: Create a document using Google Drive (page count will vary – use of section headers, bold, ital, bullets, and other formatting encouraged. 10-12 pt type and spacing applied between sections)

References: See references provided within TASK section below

TASK

Step 1: Create a team Gmail

Formula:  Team number/letter > underscore > 310spr19> class start time (rounded up to hour). For example: team4_310spr192p@gmail.com or teamC_310@spr1910a@gmail.com

Step 2: Set up Google Drive and your team’s shared folder for 310:

  1. Have one person on the team go to google.com/drive and log in using Gmail or other registered email account
  2. Find the “New” plus sign (+) in the top left to create a new folder
  3. Name it 310 Team [# or letter]
  4. Select the team folder > right click > Share
  5. Type in email address of each team member to invite them to organize, add and edit the folder. This email should be whatever address the individual uses to log in to Google > select Done (you can also “get shareable link” and email the link to team members as an alternative)
  6. Team members should then log in to their email and click on the invite link. This will open Google Drive and the folder itself. At the top under the search bar, you will see My Drive > [name of folder] with a pull-down menu arrow. Select the pulldown menu and select “Add to My Drive” so it will appear on each person’s “My Drive” main page.

Step 3: Create your first shared Google doc for Team Orientation, Setup, Charter. Use the following outline:

1) Team Gmail address:  [insert]

2) Team member info (create a table or bullet section for each team member)

  1. Name
  2. Year in school
  3. Major/minor
  4. Preferred communication methods you are comfortable sharing (e.g. email, cell phone/text, etc.)
  5. Notes about class schedules, work schedules, and other outside commitments
  6. Notes about individual core competencies for future reference such as video capture/editing, photo capture/editing, web development, campaign design and delivery, digital story design, graphic design, artist, and familiarity with specific web-based tools

3) Collaboration tools*: As a group decide on which collaboration tools you want to use to stay connected this semester. Suggested document sharing and DM tools in 310 are Facebook Groups and Slack:

Once you decide on your tools – have one person on the team set it up and invite others to join. Note that Facebook Groups, Slack and GroupMe all have free mobile apps.

Team collaboration tools: [insert name of tools you selected here]

*Important! In 310 we are committed to respectful engagement practices. Personal attacks, use of harsh language or expletives, discriminatory or inflammatory statements will not be tolerated – in-person or via direct messaging (text, chats, email, etc.). Students who abuse or misuse this policy are subject to removal from the team, dismissal from the course, course failure and referral to the Office of Student Conduct per Standards of Conduct for Students WAC 504-26-218, 504-26-220, and 504-26-222.

4) Team Values: What are the shared values of your team? Describe the team values that will serve as the foundation for your collaboration.

5) Team Charter: The big question you are answering with your team charter is “what does success look like?” To answer this question, you will define what matters most to you as individuals and as a collective group under the categories of contribution, cooperation and professionalism, work distribution, quality, and rewards and recognition. Under each category, create a bullet list of behaviors, attributes, and actions you feel are most valuable and want to commit to as a group. One outcome of this exercise will be the rubric you will use in peer evaluations (see sample rubric below).

Contribution

(e.g. active participation (not just showing up but being “present”), flexibility, being responsive, original ideas, not just going the easy route, completing assigned tasks, pulling one’s weight)

Cooperation and Professionalism

(e.g. don’t be a distraction – add value, listen to other’s ideas, stay quiet while others are speaking (don’t interrupt or talk over), be flexible, be open-minded, work together – not in silos, respect each other, don’t be aggressive, be on time, lead but don’t dictate)

Work Distribution

(e.g. follow-through with assigned tasks, don’t expect others to pick up your slack/do your work for you (accountability), be proactive when it’s obvious it is too much (ask for help in advance), consider volume of tasks vs. intensity of tasks)

Quality

(e.g. check work for typos/design quality/grammar/citations, check that instructor feedback is incorporated, don’t be sloppy, take the time to produce good work, make it meaningful, verify accuracy and completeness, be organized, put in the best effort, be prepared – do the research)

Rewards and Recognition

(e.g. celebrate success by X, celebratory meetups outside class, team member of the week within group chat, weekly group selfies, shout-outs via social media)

6) Team Contract: Your team’s statement of agreement serves as your Project Team Contract. These are promise statements you all agree to uphold as part of your team charter. If any individual breaks one or more of the agreements, the team should first meet to discuss and work through challenges. If further mediation is required, the instructor will intervene. There should be 4-6 promise statements listed. All should map back to your team charter categories of contribution, cooperation and professionalism, work distribution, quality and rewards and recognition (e.g. we all promise to listen to each other’s ideas with respect, we all promise to do our work on time, we all promise to ask for help, etc.)

  1. We all promise to…
  2. We all promise to…
  3. We all promise to…
  4. We all promise to…
  5. We all promise to…

7) Team Photo (taken as part of bonding activity on Friday)

Step 4: Turn it in

  1. When your document is complete and QA-checked, have one person on your team log in to Blackboard and access the COMSTRAT 310 course space
  2. Open the Assignment Dropboxes folder > navigate to the dropbox for Team Orientation & Setup
  3. Go back to your doc in Google Drive
    1. “Share” your document by clicking the “Share” button
    2. Click on “Get Shareable Link”
    3. Using the drop-down box, make sure the setting for the link is set to “can edit”
    4. Copy link
  4. Go back to the drop box and paste in the link (CTRL>V) or right click > paste (OR – you can download a .docx or pdf version of your document and upload it as an attachment)

GRADING CRITERIA

Your main goal with this task is accuracy and completion. Using elements of a standard “Research & Writing” rubric – you will be graded on content, completion, and conventions.

  • Research and Preparation: Student demonstrates thoughtful preparation and research
  • Content: Meets all the criteria for the assignment. All content is in the students’ own words (or cited appropriately) and is accurate.
  • Complete and Thorough: All aspects and sections of the assignment are completed in full with no holes. Demonstrated ability to research to complete all tables, templates or outline requirements
  • Conventions: Document is easy to read and all elements are very clearly written, labeled. The document has no misspellings or grammatical errors. All template elements or outline sections are complete and thorough.

Sample Team Rubric for Peer Evaluations

(1 = deficient, 3 = meets expectations, 5 = exceptional)

 

1

2

3

4

5

Contribution Does not participate. Does not respond to group messages.  Does not contribute. Disengaged when in conversation. Does not respond to group messages. Contributes minimally. Participates in some conversation.  Sporadically, responds to messages and emails. Actively participates in conversation. Responds to messages and emails, keeps group updated. Has original ideas. Actively participates in conversation. Responds to messages and emails, keeps group updated.
Cooperation Rude, Disrespectful, Aggressive. Does not handle conflict well. Does not show-up. Does not handle conflict well. Shows up late and unprepared. Listens and doesn’t interrupt. Handles conflict. Shows up on time but unprepared. Courteous. Listens and doesn’t interrupt. Handles conflict. Is mostly on time and prepared. Courteous. Listens and doesn’t interrupt. Mediates conflict.  Is on time and prepared.
Work Distribution Pushes work onto others. Doesn’t complete work committed to. Dictates what they will handle and what others should do. Doesn’t complete work committed to. Dictates what they will handle. Does most of the work they committed to but not thoroughly. Does fair share of work, does work that they committed to. Does fair share of work, does work that they committed to. Volunteers for work.
Quality No time or effort spent on work, done quickly and without thought. Lacks professionalism. Very little time or effort spent on work, done quickly and with little thought. Lacks professionalism. Incomplete work but effort shown on work completed. Professionalism apparent. Make an effort to produce the best outcome.  Work is complete. Professionalism apparent. Makes a strong effort to produce the best outcome.  Work is complete. Communicating and sharing ideas in and outside of class. Professionalism apparent.
Effort Does not show up to meetings or class. Does not communicate absences.  Does not ask for help. Shows up to class periodically. Shows up to a few meetings. Does not communicate absences. Misses a few meetings or classes. Communicates absences. Asks for help when needed. Comes to class. Shows up for meetings. Communicates absences. Asks for help when needed. Comes to class. Shows up for meetings. Communicates absences. Asks for help when needed and offers advice.

[310 team orientation and setup overview slide]